Any
business that deals with clients and customers on a daily basis must
step up their game when it comes to data protection. If any
organization is found to be guilty of exposing client or customer
data, whether intentionally or unintentionally, will most likely be
held liable for data breach. When this happens, they will not only be
ordered to pay huge fines but are also likely to lose credibility in
the industry, which can eventually lead to loss of customers or
clients.
A
good way to protect data is to apply password security systems.
However, there are times when passwords are easily figured out by
hackers and cybercriminals, especially when the passwords were weak
to begin with. Thus, employees can be encouraged to strengthen their
passwords by using a combination of at least eight alphanumeric
characters; they can also be encouraged to change their passwords on
a weekly or monthly basis.
There
are times, however, when employees tend to forget their passwords,
and since they are discouraged from writing these passwords down on
their notebooks, retrieving them becomes difficult, opening up an
opportunity for hackers to step in and log on to the employees'
e-mail accounts. An effective way to reduce these risks is to use a
password management software to store these passwords so they can be
easily retrieved as needed; this software typically features an
encryption key that makes it hard for cybercriminals to penetrate.
